Invoicing

PDF invoice

Hostware's PDF invoice module provides built-in invoice generation as an alternative to external accounting integrations like sevdesk or lexoffice. Invoice PDFs are generated with a professional layout that includes your branding, automatic tax notes, and payment details.

PDF invoice module

The PDF invoice module appears under Modules in your admin area. When enabled, Hostware generates invoice PDFs directly instead of relying on an external accounting system.

What appears on the invoice

Each invoice PDF includes:

  • Your logo — Displays your company logo from the sales channel branding. If no logo is configured, the sales channel name appears instead.

  • Recipient and sender addresses — Customer address and your business address.

  • Invoice details — Invoice number, date, due date, and line items with quantities, prices, and totals.

  • Header text — A customizable introduction at the top of the invoice, such as "We are billing the following services."

  • Footer text — A customizable closing message at the bottom, such as "Thank you for your business."

  • Bank details — Your bank information appears automatically when an IBAN is configured, making it easy for customers to pay by bank transfer.

Automatic tax handling

The invoice PDF automatically shows the correct tax information based on your invoice type:

  • Standard VAT with seller and buyer VAT IDs

  • Small business exemption

  • Intra-community supply (reverse charge)

  • Third-country service

You don't need to manually adjust tax wording — Hostware selects the right format for each invoice.

Branding options

Customize the invoice appearance to match your brand:

  • Logo — Configure the logo URL for your sales channel to display it on every invoice.

  • Header text — Set the introduction text that appears after the address block.

  • Footer text — Set the closing text at the bottom of the invoice.

Before sending invoices

Generate a test invoice to verify the layout:

  • Logo displays correctly in the header

  • Header and footer text are formatted as intended

  • Line items and totals are clear

  • Bank details appear when applicable

For invoice sync with external accounting systems, see Invoice Synchronizers. For general invoice management, see Invoices.

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